Executive Personal Assistant JobWellington, FL 88044

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Why You'll Love This Job

We are seeking a Executive Assistant to join our team. As an Executive Assistant you must be capable of wearing many hats and provide support to principals in both personal and professional levels. Must be discrete and have a “can do” attitude who is a competent multi-tasker possessing a drive to handle all projects with tact and precision. To be successful in this position, you will be a self-starter  and show amazing attention to detail and meeting deadlines. Must be a highly motivated, professional, capable of managing their work load and prioritizing tasks in a fast-paced environment

Responsibilities

Coordinate executive communications, including taking calls, responding to emails and interfacing with staff or outside vendors and clients
Comfortable performing clerical duties, taking memos, sorting mail, maintaining files, and organizing documents. Photocopying, faxing, creating labels, organizing, etc., as needed.
Checks executive voicemails daily
Schedule meetings and appointments and manage travel itineraries
Manages executive schedule and acts as liaison for executive team
Maintain an organized filing system of paper and electronic documents
Prepares reports, presentations and data
Supports executive team with credit card reconciliation
Assists with supplies and stock, company package deliveries and online ordering
Runs necessary errands and local pickups
Prepares information and research for executive needs
Upholds a strict level of confidentiality
Makes decisions on behalf of Executive and uses discretion when responding to emails
Perform all other duties as assigned.

Skills & Qualifications

 Personal Assistant Requirements:
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Excellent grammar, spelling, and punctuation
  • Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Excellent time management and prioritization skills
Valid driver’s license and safe driving record preferred
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